- Home
- Your Government
- Departments
- Clerk's Department
- Requesting Records & Information
Requesting Records & Information
Public Records Policy Complying With Wisconsin Statutes Chapter 19.34
The Village of Waunakee is a local form of government comprised of a seven-member Village Board, and other boards, commissions, and committees. The Village provides the general public with services including internal controls and financial accountability to the public, valuation and assessments, municipal court services, development and maintenance of Village parks, public library, community center, senior center, recreation programming, engineering and maintenance of Village roads, planning, zoning and permitting, stormwater control, and serves its citizens with fire, police, and emergency medical services.
Requests put in writing by completing a Request for Public Records Form (PDF) establish complete clarification regarding the information that is being requested. Although visual inspections of public records during normal office hours are at no expense, an appointment may be deemed necessary.
The Village may require prepayment for any requests expected to exceed $5.
Records not readily accessible, which require research to locate, shall be assessed a location fee. Location fees shall not be required until a minimum of $50 has accumulated (§19.35(3)(c)); thereafter a charge equal to the hours necessary to locate the records multiplied by the per hour wages plus benefits of the employee locating the records will be assessed. All requests will be processed as soon as practicable and without delay.
The Village shall collect fees for public records as established by the Village Board and outlined on the Request for Public Records form.
Legal Custodians Of Village Records
The following individuals, or respective designees thereof, shall be the legal custodians of Village records in accordance with the public records law:
Village Clerk
Location and Mailing Address
Village of Waunakee
500 W Main Street
Waunakee WI 53597
608-850-2827
Business Hours
Police
Location and Mailing Address
Waunakee Police Department
205 N. Klein Drive
Waunakee WI 53597
608-849-4523
Business Hours
8 a.m. to 4 p.m., Monday through Friday, excluding holidays
The Chief of Police is responsible for the administration of the Waunakee Police Department. Records may be inspected in the Waunakee Police Department during business hours. Written requests for information including photocopies, electronic files, documents, or discs may be made on a Request for Public Records form provided by the Waunakee Police Department, or on the requester’s stationery.
In General
Any information given orally, or in writing by Village officials, may be subject to errors or omission and shall not be a binding liability upon the Village of Waunakee. In accordance with Wisconsin Statutes Chapter 19, each person (requester) is entitled to examine public records of any office of the Village of Waunakee. The Village Clerk is authorized to amend the policy from time to time to update information or other data that will not dramatically change the intent or purpose.
The Village of Waunakee is a local form of government comprised of a seven-member Village Board, and other boards, commissions, and committees. The Village provides the general public with services including internal controls and financial accountability to the public, valuation and assessments, municipal court services, development and maintenance of Village parks, public library, community center, senior center, recreation programming, engineering and maintenance of Village roads, planning, zoning and permitting, stormwater control, and serves its citizens with fire, police, and emergency medical services.
Requests put in writing by completing a Request for Public Records Form (PDF) establish complete clarification regarding the information that is being requested. Although visual inspections of public records during normal office hours are at no expense, an appointment may be deemed necessary.
The Village may require prepayment for any requests expected to exceed $5.
Records not readily accessible, which require research to locate, shall be assessed a location fee. Location fees shall not be required until a minimum of $50 has accumulated (§19.35(3)(c)); thereafter a charge equal to the hours necessary to locate the records multiplied by the per hour wages plus benefits of the employee locating the records will be assessed. All requests will be processed as soon as practicable and without delay.
The Village shall collect fees for public records as established by the Village Board and outlined on the Request for Public Records form.
Legal Custodians Of Village Records
The following individuals, or respective designees thereof, shall be the legal custodians of Village records in accordance with the public records law:
Village Clerk
Location and Mailing Address
Village of Waunakee
500 W Main Street
Waunakee WI 53597
608-850-2827
Business Hours
- Labor Day until Memorial Day, excluding holidays
- 7 a.m. to 4:15 p.m., Monday through Friday
- Memorial Day until Labor Day, excluding holidays
- 7 a.m. to 4:15 p.m., Monday through Thursday
- 7 a.m. to 1 p.m., Friday
Police
Location and Mailing Address
Waunakee Police Department
205 N. Klein Drive
Waunakee WI 53597
608-849-4523
Business Hours
8 a.m. to 4 p.m., Monday through Friday, excluding holidays
The Chief of Police is responsible for the administration of the Waunakee Police Department. Records may be inspected in the Waunakee Police Department during business hours. Written requests for information including photocopies, electronic files, documents, or discs may be made on a Request for Public Records form provided by the Waunakee Police Department, or on the requester’s stationery.
In General
Any information given orally, or in writing by Village officials, may be subject to errors or omission and shall not be a binding liability upon the Village of Waunakee. In accordance with Wisconsin Statutes Chapter 19, each person (requester) is entitled to examine public records of any office of the Village of Waunakee. The Village Clerk is authorized to amend the policy from time to time to update information or other data that will not dramatically change the intent or purpose.